Settings

P221C1T2#yIS1 The Settings page contains the Global Options sub-page in which key properties that guide administration are set as well as User Preferences, Access, Match Sets, and Uninstall sub-pages.

Global Options

Global Options contains key properties that guide Transaction Matching administration and are used for the initial setup and configuration of Transaction Matching.Global Options is the default sub-page for Administrators. User Preferences is the default sub-page for Non-Administrators.

NOTE: All global option settings are retained during solution upgrades.

All options display horizontally on the Settings page with the selected sub-page underlined.

Security Role

Security is governed at the global level. The user group assigned to the Security Role determines who will be the Transaction Matching Administrators. Users in this group have access to all areas of Transaction Matching..

See Options.

IMPORTANT: If Data Security is enabled, Transaction Matching Administrators will only be able to see transactions for which they have access, based on the Data Set Security.

Assign User Group to Security Role

Click Global Options, select the user group from the drop-down list (the default value is Administrators), and click Save.

Data Splitting Workflow Profile

The Data Splitting Workflow Profile is the Base Input Parent created if data splitting is needed.

See Data Splitting Setup for complete setup details.

Assign Data Splitting Workflow Profile

Click Global Options, select the workflow profile from the drop-down list, and click Save.

User Preferences

All users can set preferences for the Start page and the layout of the data sets on the Transactions page.

  1. On the Settings page, click User Preferences.

  2. In the drop-down menus, select the options.

    • Start Page: The default option is Transactions . You can change it to Scorecard, Analysis or Matches .

    • Transactions Page Layout: The default option is Horizontal. You can change it to Vertical.

    • Defer Refresh Transaction Page: The default option is Yes. You can change it to No.

  1. Click Save.

  2. Click OK.

NOTE: Clicking Cancel will revert unsaved changes to the previously saved selections.

Access

An Access Group is a list of users and their respective roles that are created by OneStream Administrators or Transaction Matching Administrators.

Access Groups can be set up to support the concept of backup resources for a role when the designated user cannot perform the duties. It can contain many users for each Role. For instance, an Access Group may contain more than one User for the Role of Preparer. By adding more than one User per Role in this way, the main person’s backup is already granted access.

Another way that backups are built in is by allowing a person in a superior role to act in place of a person in a lessor role for a given period. For instance, if a user in a Preparer Role is on vacation, an Approver can act as a Preparer, but someone else must approve the match due to Segregation of Duties.

NOTE: Access Groups are used only by the Transaction Matching solution and are different than User Groups used in other parts of OneStream.

See Segregation of Duties.

Role

Duties
Viewer

Read-only access to:

  • View transactions

  • View matches

  • View scorecard

  • View notes

  • View reason codes

Commenter

 

Same as Viewer and:

  • Add comments to matches and transactions

Preparer

 

Same as Commenter and:

  • Add attachments to matches and transactions

  • Create manual matches

  • Accept suggested matches

  • Process match set rules

  • Add and edit notes

  • Edit reason codes

Approver

 

Same as Preparer and:

  • Approve and unapprove suggested and manual matches

Local Admin

 

Same as Approver and:

  • Access Administration

    • Create and manage rules

    • Create and edit data sets and data set fields

    • Create and edit rule sets

    • Create and edit reason codes

    • Add, remove, and edit user access to match sets

    • Delete transactions

    • Remove deleted transactions

Add Access Group

  1. On the Settings page, click Access.

  2. In the Access Groups pane, click Insert Row and then click in the fields to add a Name and Description for the group. It is recommended to use a common naming convention since there could be many of these. Whatever standard is set by your project team, it is recommended to document the naming conventions so that it can be followed by all administrators.

  3. Click Save.


Add Members to Access Group

  1. On the Settings page, click Access.

  2. Click the name of the Access Group you want to modify. The name must be unique and is limited to 200 characters. Once selected, the Members pane will display.

  3. In the Members pane, click Insert Row.

  4. Click the User cell and select a name from the drop-down list. You can only add a user to an Access Group once for each Role.

  5. When a new row is inserted, the Role defaults to Preparer. Change this setting by clicking the Role cell and select the new role from the drop-down list.

  6. Click Save.

Match Sets

The Match Sets list displays all match sets and their respective Access Group, identified by a Workflow Profile and Scenario.

Create Match Set

  1. On the Settings page, click Match Sets.

  2. Click Insert Row.

  • Double-click the Workflow Profile cell and select a Workflow Profile.

  • Double-click the Scenario cell and select a Scenario.

  • Double-click the Type cell and select the number of data sets for this Match Set.

  • Double-click the Access Group cell and select an Access Group to assign to the Match Set.

  • Do not make any changes to the Match Set ID. Any text entered is reverted to a system generated GUID.

  1. Click Save.

NOTE: Match Sets must contain unique Workflow Profiles and Scenarios.

Copy Match Set to New or Same Scenario

  1. On the Settings page, click Match Sets.

  2. Select the Match Set you want to copy.

  3. Click Copy.

  4. In the Copy Match Set dialog box, select the scenario you want to use from the drop-down list and click Copy.

IMPORTANT: When copying a Match Set in the same scenario, it is recommended that all data set fields match.

Delete Match Set

  1. On the Settings page, click Match Sets.

  2. Select the Match Set you want to delete.

  3. Click Delete.

  4. Click OK.

IMPORTANT: Only Match Sets without transactions or matches can be deleted.

Uninstall

The Uninstall feature allows you to uninstall the user interface or the entire solution. If performed as part of an upgrade, any modifications that were made to standard solution objects are removed.

IMPORTANT: The Uninstall option uninstalls all solutions integrated in OneStream Financial Close.

The uninstall options are:

  1. Uninstall UI - OneStream Financial Close removes all solutions integrated into OneStream Financial Close, including related dashboards and business rules but leaves the databases and related tables.

IMPORTANT: This procedure resets the Workspace Dashboard Name to (Unassigned). An Administrator must manually reassign the Workspace Dashboard Name after performing an Uninstall UI.

  1. Uninstall Full - OneStream Financial Close removes all the related data tables, data, dashboards, and business rules from all solutions integrated into OneStream Financial Close. Select this option to completely remove the solutions or to perform an upgrade that is so significant in its changes to the data tables that this method is required.

CAUTION: Uninstall procedures are irreversible.

Load Transaction Data

After Transaction Matching is set up, one of the first steps is to create the data set. In order to do this, the data source must be identified.

Data loading leverages the OneStream Data Integration Functionality (Flat File or Direct Connect) into Stage. During import, the data transfers into Stage and then to the linked Match Set Data Set; assigning it a transaction number.

You can leverage a single file with all transactions and then split the data in Transaction Matching to the applicable Match Set Data Sets. Organizations can also import multiple data source formats (i.e. disparate GLs) and stack the transactions in a single Data Set creating a single source. Data can be imported Daily, Weekly, Monthly, etc.

Once the base input import is set up, data can be loaded to it before it is assigned to a transaction matching data set. This occurs only in stage and will not be copied into Transaction Matching until it is linked to a data set. In order to reduce the volume of data maintained in OneStream, once data is loaded into the Transaction Matching tables it is cleared from Stage.

If the date field in your data source is active but contains a null or blank value, or if certain date formats are incompatible with InvariantCulture during the transaction import, the import process will fail. You will receive an error message specifying the unsupported column and value.

However, you can use a Complex Expression to correctly convert date formats or set a default date for blank values.

This example is provided in case the source data cannot be altered. This will convert the date into syntax suitable for the transaction matching conversion:

TIP: The first row of data imported will remain in Stage in order to identify the sources imported into Transaction Matching.

See Integration in the Design and Reference Guide.